Personal Injury Medical Record Review for Attorneys
Personal injury medical record review turns thousands of unsorted provider pages into organized, page-referenced work product your firm can use. Our in-house team sorts, reviews and summarizes the records into chronologies, billing summaries and demand-ready narratives, so your attorneys and paralegals can focus on building the case.
- 48–72 Hour Turnaround
- Free Expedite
- Pay After Delivery
Why Personal Injury Records Need a Dedicated Medical Reviews
A personal injury records is rarely one set of records. A single client might have an ambulance run sheet, an ER visit, a primary care follow-up, an orthopedic consult, an MRI, months of physical therapy and a surgery. Each comes from a different provider with its own format and its own billing office. The records arrive in the order they were produced, not the order care happened, and the same pages often show up two or three times.
That disorder costs time, and it gives the adjuster openings. Insurers look for gaps in treatment, prior complaints to the same body part and any delay between the incident and the first visit. They question whether the incident caused the injury at all. They compare the billed totals in your demand against the records and challenge any charge that doesn’t line up.
A focused medical record review for personal injury attorneys gets ahead of those arguments. It puts every visit in order, ties each finding to its source page and surfaces the weak points while you still have time to address them. For many small and mid-size firms, the alternative is a paralegal spending days sorting PDFs, which is time taken away from discovery, client contact and new intakes. The services below are built to take that work off your desk.
Personal Injury Medical Record Review Services We Provide
Every records starts with sorting, de-duplication and page referencing that follows your Bates numbering. From there, you choose the work product your case needs. Most firms order a chronology first and add other deliverables as the case moves toward demand or litigation.
Medical Chronology
A medical chronology is a date-ordered timeline of every encounter in the file: the provider, the complaints, the findings, the diagnoses with ICD codes and the treatment plan, each tied to the page it came from. It connects the injury to the incident date and shows the full course of care at a glance. Learn more about our medical chronology services. For a deeper look, read our guide to medical chronologies for personal injury cases.
Narrative Summary
A narrative summary tells the medical story of the case in plain English: how your client was hurt, what treatment followed, where they stand now and what their providers expect going forward. Attorneys use it to prepare demands, brief mediators and walk clients through their own care. See our narrative summary services.
Demand Letter Support
We draft the medical sections of your settlement demand from the records: the injuries, the treatment course, residual limitations, documented future care and the medical specials. Every statement is page-referenced, so it holds up when the adjuster checks it. Your attorney reviews, edits and signs the final letter. Learn more about our demand letter support.
Medical Billing Summary
A billing summary lists every charge by provider and date of service, with CPT codes, amounts billed, amounts paid, adjustments and outstanding balances. It totals each provider and the whole case, and it flags duplicate charges or bills that don’t match a documented visit. The result is a clean, defensible figure for special damages. See our medical billing summary service.
Deposition Summary
We prepare page-line deposition summaries of treating physician, IME doctor and plaintiff testimony. Each summary organizes the testimony by topic, such as causation, prior injuries and future care, and points to the exact page and line so you can find it quickly during trial prep or motion practice.
Missing Records Identification
Gaps in the file weaken a demand. Our missing records identification service compares what you have against what the records themselves reference: imaging that was ordered but never produced, referrals with no follow-up visit, or therapy notes missing for a date range. You get a list you can turn into records requests before the demand goes out.
Medical Opinions
When a case needs it, our in-house physicians and medico-legal analysts provide consulting medical opinions on questions such as causation, aggravation of a pre-existing condition and the reasonableness of future care. These opinions support your firm’s case strategy. They are not signed affidavits or testifying expert reports.
AI Medical Chronology Verification
If your firm already uses an AI tool to draft chronologies or summaries, we check that output against the source records. Our AI medical chronology verification catches missed visits, wrong dates, misread findings and unsupported statements before they end up in a demand.
What We Flag in Every Personal Injury Record
Beyond summarizing, our reviewers mark the issues that tend to decide how a PI claim is valued. Every record is page-referenced, so your team can verify it in seconds.
Causation Link to the Incident Date
We note the first documented complaint for each injury and how soon after the incident it appears, which is the starting point for any causation argument.
Pre-Existing Conditions and Aggravation
Prior treatment to the same body part is flagged with dates, so you can frame the claim as aggravation before the defense frames it as an old injury.
Treatment Gaps and Late First Treatment
Breaks in care longer than the provider’s recommended schedule are listed, along with the reason if the records give one.
ER and First-Visit Findings
Objective findings from the first encounter, such as swelling, reduced range of motion or positive clinical tests, are pulled out separately because they carry weight.
Imaging Results
MRI, CT and X-ray findings are summarized with the radiologist’s impression, including any comparison to earlier studies.
Surgical Recommendations and Procedures
We record when surgery was first recommended, by whom and whether it was performed, which affects both past and future damages.
MMI, Permanency and Impairment Ratings
Maximum medical improvement dates, permanent restrictions and impairment ratings are listed with the rating method where stated.
Future Care Recommendations
Documented plans for future surgery, injections, therapy or medication support the future medical costs in your demand.
Billing Inconsistencies and Unrelated Charges
Charges with no matching visit, duplicate entries and bills for unrelated conditions are flagged before the adjuster finds them.
Missing Records and Conflicting Histories
We note when providers record different accounts of the incident or your client’s history, so you can address it early.
Personal Injury Cases We Review
We provide medical records review for personal injury cases across the full range of plaintiff practice. Each case type brings its own records challenges:
- Car and motorcycle accidents: soft-tissue claims, delayed onset of symptoms and long therapy courses. See our notes on motor vehicle accident cases.
- Truck Accidents: Many providers, serious injuries and high medical specials that need careful billing review.
- Traumatic Brain Injury: Subtle findings spread across neurology, neuropsychology and therapy notes. Read more on traumatic brain injury claims.
- Spinal Cord and Back Injuries: Imaging comparisons, injections, surgery and pre-existing degeneration.
- Slip and Fall and Premises Liability: First-visit findings and the timing of treatment. See premises liability evidence.
- Dog bites: Wound care, infection, plastic surgery and scarring documentation. More on dog bite cases.
- Wrongful Death: The course of care from injury to death and the medical bills tied to it. See wrongful death claims.
- Workplace third-party injuries: Records split between workers' compensation and private treatment. Read about workplace injury claims.
- Burn injuries: Grafting, long hospital stays and future reconstructive care. Product liability: records that tie the injury pattern to the product and the incident.
See How We Summarize a Personal Injury Medical Records.
How Our Personal Injury Record Review Works
1
Upload Your Records
Send the file through our HIPAA-compliant upload portal in whatever state it’s in. Unsorted PDFs and multi-provider productions are fine.
2
Get Hours Estimate
We review the page count and the deliverables you need, then send an hours estimate before we start. Nothing moves forward until you approve it.
3
Our In-House Team Reviews the Records
Our reviewers sort and de-duplicate the records, then prepare the work product you ordered, with page references throughout.
4
Pay After Delivery
Standard delivery is 48 to 72 hours, and expedite is available at no extra charge. You pay only after the work is delivered.
Why Personal Injury Firms Outsource Record Review to Us
Many small and mid-size PI firms don’t have an in-house nurse or medical reviewer, and they can’t wait a week for a vendor. We built our personal injury litigation support around that gap.
Speed
Standard turnaround is 48 to 72 hours, compared with the week or more that is common in the industry. Expedite costs nothing extra.
No Surprise Bills
You get an hours estimate before work starts, and you pay only after delivery.
In-House Team
Your files are reviewed by our own team. We never subcontract your clients’ records.
Plaintiff-Only
We work only with plaintiff attorneys and don’t take work from insurers or defense firms.
Any File Size
We handle everything from a 200-page soft-tissue file to a multi-thousand-page catastrophic injury file.
Secure Handling
HIPAA-compliant processes, with a BAA on request.
When you outsource medical record review for your personal injury cases to us, your team keeps control of strategy while we handle the pages.
Frequently Asked Questions
Every review includes sorting, de-duplication and page referencing of the full file, plus a date-ordered medical chronology. We flag causation issues, treatment gaps and pre-existing conditions, and total the bills by provider when billing records are in the file. You can add a narrative summary, demand letter support or deposition summaries as the case requires.
Standard turnaround is 48 to 72 hours. If you need it sooner, we expedite at no extra charge. For very large files, such as multi-thousand-page catastrophic injury cases, the hours estimate includes a specific delivery timeline, so you can plan around demand and discovery deadlines.
Pricing is based on the hours the file requires. Before we start, we send an hours estimate based on the page count and the deliverables you need. You pay only after the work is delivered, and your first case is free, so you can judge the quality before you commit.
Yes. Records are uploaded through a secure, HIPAA-compliant portal and reviewed only by our in-house team. We never send files to subcontractors. We also sign a Business Associate Agreement (BAA) on request, so the arrangement is documented in writing.
Yes. Most files we receive come from multiple providers, arrive out of order and include duplicate pages. We sort everything by date and provider, remove duplicates and flag missing visits, imaging and referrals so you know what to request. This is often the main reason firms outsource medical record review in the first place.
No. We provide medical record review for personal injury attorneys on the plaintiff side only. Because we never review files for insurers or defense firms, there is no conflict over whose case we are helping to build, and our reviewers read every record with your client’s claim in mind.
Yes. Our AI medical chronology verification service checks AI-generated chronologies and summaries against the source records. We confirm dates, providers, findings and page references, and we flag anything the tool missed or got wrong before it goes into a demand.
Get an Expert Medical Opinion on Your Next Case!
Send us the records and tell us what your case turns on. We’ll confirm the scope, send an hours estimate and deliver a clear written opinion, usually within 48–72 hours. You pay after delivery, and your first case is free. Fill in the short form below to get started today.